Race rules

The official rules of the VII cycling Ultramarathon PIERŚCIEŃ TYSIĄCA JEZIOR (eng. The ring of a thousand lakes) 2017
1. Organisers:
MapSerwis.com
KSUZNAM
Vinci Projekt – Dobre Miasto

2. Organizing Committee:
Commander of the race Robert Janik
Referee – Cezary Dobrochowski
Time stations manager – Weronika Janik
Large time stations manager – Jan Doroszkiewicz
Finish manager – Anna Janik

3. Date, place and programme:
The Ultramarathon will be organised on 1-2.07.2017.
Race office – Świękitki 1a, 11-135 Lubomino
Neutral start – 1.07, 7:45am from Świękitki (distance around 1,5 km)
Official start – 1.07, 8:00 am from Świękity
Finish line – Świękitki

Timetable:
30.06.2017 (Friday)
10:00 – 21:30 – racers registration at the race office
17:45 – 18:45 – technical briefing at the race office
20:00 – 22:00 – pre-race party

1.07.2017 (Saturday)
8:00 – 8:30 – official start (racers will grouped in 6-person groups starting every 5 minutes)

2.07.2017 (Sunday)
7:00 – the expected arrival of the first riders
18:30 – closing ceremony, decorations and post-race party
22:00 – the race route is closed (expires 40 hour time limit)

4. Accommodation:
Accommodation before the start and at the finish line to be organised by the racers themselves. Suggested locations:
Race office in Świękitki – free campsite (toilets, shower, running water, fireplace);
Guesthouse in Pityny (2,5 km from the race office) – 16 beds (http://siedliskopodgorze.eu/galeria.html);
Guesthouse Miłakowo (5km from the race office) – 16 beds (http://meteor-turystyka.pl/izba,milakowo.html);
Guesthouse Wilczkowo (6 km from the race office) – 20 beds (http://udziedzica.com.pl/index.php).

5. Aim of the race:
promotion of road cycling and bicycle touring
providing racers with the opportunity of completing the distance of 610 km in a non-stop bicycle race
investigating the physical and mental limits of participants
promotion of sponsors, offices, associations and city authorities that supported Time Stations
qualification to the XI Bałtyk-Bieszczady Tour 2018

6. Race route and rules:
the distance of the race is 610 km; experience in long distance cycling is necessary;
the sum of the elevations is about 4000 m;
the official route will be published at the latest in June 2017;
official start will take place in Świękity (about 1,5 km from the race office);
6-person groups will start in 5-minute intervals;
time limit – 40 hours;
large time station (between 300 and 400 km of the route) – hot meal, shower and bed;
3-5 time stations – fruits, drinks, packed lunch;
2-3 additional time stations (only validation of presence);
finish line – hot meal and pre-race party.

Additional information:
the competitors will receive detailed map from the locations of all time stations during technical briefing;
a racer who withdraws from the race must inform an Official; if necessary the racer will receive assistance;
a racer who leaves the race route is obliged to inform a Referee about the place, time and reason why he/she left the route. He can continue the race from the place of leaving. In case of significant distance from the place of leaving and place of stay, he can return to the route using help of other people or public transport;
the racer who plans to stay in the place not visible from the race route (a restaurant, hotel, etc.) is obliged to inform a Referee about the place and time of leaving;
at specified Time Stations and Large Time Stations bicycle service and buffets with food and drinks will be prepared.

7. Participation and equipment
The Race is designed for endurance cyclists with very good physical condition and experience in long-distance cycling.

The requirements for race participants are as follows:
18 years old or older
written statement about participation on their own responsibility and awareness of their own health condition
an extra liability insurance at the time of the race is recommended

Obligatory equipment:
helmet;
lights at night and in case of limited visibility: front light (white, lighting up the road) and back light (red, blinking light is allowed);
reflective elements during the day: front light (white) and back light (red);
identity card or passport;
mobile phone (mobile number must be given upon registration).

The race entry fee includes:
food at 5 to 6 TS (details will be described during technical briefing before the start) including a warm meal at 1 LTS (incl. coffee, tea, resting area);
a warm meal at the finish line;
free bicycle service at defined TS’s (racers pay for parts only, not for service);
a paper map;
access to the campsite (toilets, shower, running water, fireplace);
a GPS track (available after June 1st);
1 bags for personal things (e.g. clothes) to be repacked at LTS;
participation at post-race party;
personalized commemorative medal with information of the racer’s time result;
technical guidance;
starting numbers for the bicycle, helmet and back side of the jersey;
liability insurance;
gifts from sponsors;

8. Penalties
Detailed list of penalties will be published in a separate attachment.

9. Registration and the race entry fee
the submission form has to be completed and sent from www.pierscien.1008.pl or via email to zgloszenia@1008.pl
registration form can be optionally sent via traditional post service

Registration submission
Within 14 days of registration submission the racer should pay:
50 PLN (if the racer fails to pay on time the registration will be cancelled. The registration fee is not a part of the race entry fee and cannot be refunded)
Race entry fee
before 30.04.2017 – 240 pln
after 30.04.2017 – 290 pln

Registration of accompanying persons
Accompanying person receives vouchers for food catering (including: pasta party on Friday, a warm meal on Sunday and for the post-race party) and is entitled to use the infrastructure of race base

before 30.04.2017; 35 PLN per person
after 30.04.2017; 40 PLN per person

10. Resignation
In case of resignation from participation in the marathon:
before 31.05.2016 – 100% of the race entry fee refunded (also applies to the accompanying persons)
before 15.06.2017 – 75% of the race entry fee refunded
after 15.06.2017 – no refunds

Due to the fact that in 2017 the limit of participants is 200 riders plus 50 people associated about the start determines the order of Registration submission

Bank account details:
MapSerwis.com
11-135 Lubomino Świękitki 1A
PLN: IDEABANK 30-19500001-2006992658550002
USD: IBAN: PL45 2490 0005 0000 4000 3262 1689
EUR: IBAN: PL32 2490 0005 0000 4001 0010 4338
Title: Pierścień Tysiąca Jezior or The ring of thousand lakes
Prices in EUR/USD are calculated at the exchange rate of 4,5PLN=1EUR=1USD

11. Final resolutions:
the ultramarathon will be organised independently of weather conditions;
the racers ride without external help;
organised help of third parties on the route and at the time stations is absolutely forbidden;
the racers are allowed to use food and drinks at the time stations and/or to buy products in the shops by the route;
use of other transport means apart from the bicycle is forbidden and will cause disqualification of the racer;
the organizer reserves the right to withdraw a racer if the medical crew stated his/her lack of ability to continue the race or in case of breaking regulations described in this document;
a racer is responsible for technical condition of his/her bicycle;
the organizer is not responsible for events which might occur during races’ transportation before and after the race or any cases of disservice for racers and third parties;
the organiser takes no responsibility for collisions or accidents during the race;
every racer participates in the race on his/her own responsibility;
a participant, signing Registration Form, accepts the rules of the Marathon, permits his/her personal data processing in the organiser’s database for marketing purposes and placing his/her name, surname, birth date and place of residence on the race website according to the act on Personal Data Protection of 27 Aug 1997 (Journal of Laws 2002, No. 101, item 926) and receiving emails according to the act of 18 Jul 2002 (Journal of Laws 2002, No. 144, item 1204). He/she is entitled to view his/her data and to edit it;
the organiser is entitled to interpret the rules at their own discretion;
the racers are obliged to comply with traffic regulations in accordance with the Polish Law on Road Traffic;
every racer is obliged to know the rules of the race.

12. Additional information:
All the information may be provided by Robert Janik (+48 512-451-65; tour@1008.pl), Anna Janik (+48 51-573-311, info@1008.pl)
*(the rules may slightly change)